A revised quotation email is a crucial communication tool in the business world. This email conveys updated pricing information to clients, ensuring transparency in transactions. Proper formatting and clarity are essential attributes of an effective revised quotation email. Many companies rely on customer feedback to fine-tune their quotation processes, enhancing client satisfaction and trust. Sending a clear and concise revised quotation email not only reflects professionalism but also supports strong client relationship management.
Sample Revised Quotation Emails
Revised Quotation Due to Change in Specifications
Dear [Recipient’s Name],
Thank you for your interest in our services. We appreciate your feedback and would like to present you with a revised quotation based on the updated specifications you provided. Please find the details below:
- Original Quotation: $5000
- Revised Quotation: $5500
- Changes: Additional services included as per your request.
If you have any questions or need further adjustments, please do not hesitate to reach out. We are here to assist you!
Best regards,
[Your Name]
[Your Position]
Revised Quotation for Discount Adjustment
Hi [Recipient’s Name],
We hope this message finds you well! After reviewing our recent quotation, we are pleased to offer you a revised quotation reflecting an additional discount based on our ongoing promotion.
- Original Quotation: $3000
- Revised Quotation: $2700
- Discount: 10% off for first-time customers.
We value your business and are excited to work together. Please let us know if this meets your expectations or if further changes are needed.
Warm regards,
[Your Name]
[Your Position]
Revised Quotation Following Client Feedback
Dear [Recipient’s Name],
Thank you for taking the time to share your feedback regarding our previous quotation. We have made the necessary adjustments based on your comments and are pleased to present you with a revised quotation:
- Original Quote: $8000
- Revised Quote: $7500
- Adjustments: Streamlined services as per your request.
Your satisfaction is our priority, so please let us know if this revised quotation aligns better with your expectations!
Sincerely,
[Your Name]
[Your Position]
Revised Quotation Due to Pricing Error
Hi [Recipient’s Name],
I hope you’re doing well. I am writing to inform you of a minor error in our previous quotation. After careful review, we found that one of the pricing components was incorrectly stated. Here’s the revised quotation:
- Original Quotation: $4,200
- Revised Quotation: $4,500
- Correction: Adjusted pricing reflects accurate costs for materials.
We apologize for any confusion this may have caused and appreciate your understanding. If you have any concerns, please reach out anytime.
Thank you!
[Your Name]
[Your Position]
Revised Quotation for Extended Service Duration
Dear [Recipient’s Name],
Thank you for your inquiry regarding our services. In reviewing your request for an extension on service duration, we have updated our quotation accordingly. Below are the revised details:
- Original Quotation: $2,500
- Revised Quotation: $3,000
- Increased Duration: Service extension from 6 months to 1 year.
If you have any questions or further requests, please don’t hesitate to reach out. We look forward to collaborating with you!
Kind regards,
[Your Name]
[Your Position]
Best Structure for a Revised Quotation Email
Sending a revised quotation email doesn’t have to be a headache. With the right structure, you can ensure your message is clear, professional, and easy to understand. Here’s how to do just that!
First off, let’s break down the essential components of a successful revised quotation email:
| Component | Description |
|---|---|
| Subject Line | Keep it clear and include “Revised Quotation” plus a reference number or project name. |
| Salutation | Greet the recipient by name to add a personal touch. |
| Introduction | Briefly state the purpose of the email. |
| Body | Include the revised quotation details and explain the changes. |
| Next Steps | Outline what you want the recipient to do next. |
| Closing | Thank the recipient and include a polite closing statement. |
Now, let’s dive into each of these components a bit more!
1. Subject Line
Your subject line is like the front door of your email. It should invite the recipient in! Aim for something straightforward like:
- “Revised Quotation for [Project Name] – [Reference Number]”
- “Updated Proposal – [Company Name]”
2. Salutation
Start with a warm greeting. Use the person’s name if you know it to create a connection. For example:
- “Hi [Recipient’s Name],”
- “Dear [Recipient’s Name],”
3. Introduction
In your opening paragraph, get straight to the point. Let them know why you’re reaching out and that this is a revised quote. A simple approach could be:
“I hope this message finds you well! I’m writing to share our revised quotation for [Project Name].”
4. Body
This is where you lay out the details of your revised quotation. It’s helpful to highlight the changes you’ve made. Consider using bullet points or tables, especially if there are several adjustments:
- Previous Total: $X,XXX
- Revised Total: $Y,YYY
- Changes:
- Adjusted the pricing for [Service/Product].
- Added [Additional Service/Product].
- Modified timeline as per your request.
5. Next Steps
Guide your recipient on what to do next. Whether you want them to approve the changes or ask for further clarifications, be clear about it:
“Please review this revised quote at your earliest convenience. Let me know if you have any questions or if you’d like to discuss further.”
6. Closing
Wrap it up nicely! Thank the recipient for their consideration and end with a courteous closing, like:
- “Thank you for your time!”
- “Looking forward to hearing from you.”
Don’t forget to include your name, position, and contact information below your closing! This ensures they can easily reach you.
And there you have it! With this structure in mind, you’re all set to draft a polished and effective revised quotation email that communicates everything clearly. Happy emailing!
What is a Revised Quotation Email and its Purpose?
A revised quotation email is a formal communication that presents an updated price estimate for goods or services. Businesses use it to clarify adjustments in costs due to changes in project scope, materials, or pricing strategies. This email aims to provide transparency between the vendor and customer, ensuring both parties have a clear understanding of the new pricing structure. Additionally, a revised quotation email reinforces professional relationships by demonstrating the vendor’s commitment to accommodating client needs and promoting trust.
How Should a Revised Quotation Email Be Structured?
A revised quotation email should contain distinct sections for clarity and professionalism. The email begins with a subject line that clearly states “Revised Quotation” followed by the associated project name. The greeting should be polite and addressed to the recipient’s name. The body of the email should briefly explain the reason for the revision, followed by a detailed breakdown of the new quotation, including item descriptions, quantities, unit prices, and total costs. Finally, the email should conclude with a call to action inviting the recipient to discuss any questions or concerns they may have regarding the revised quotation, along with a courteous closing.
What Key Elements Should Be Included in a Revised Quotation Email?
A revised quotation email should include essential elements for completeness and clarity. Firstly, the email should feature the company logo and contact information at the top for brand recognition. Secondly, it must specify the date of the revision and a reference number for tracking the quotation. Additionally, the revised pricing should be clearly itemized, detailing the quantities and descriptions of products or services. Lastly, it should include a firm expiration date for the quotation to encourage timely responses from the recipient, ensuring that the offer aligns with the business’s pricing policies.
Thanks for hanging out with me and diving into the ins and outs of crafting a killer revised quotation email! I hope you picked up some handy tips that’ll help you communicate your ideas more clearly and effectively. Remember, a well-put-together email can make all the difference in getting that project off the ground. Feel free to swing by again for more tips and tricks – I promise to keep things casual and relatable. Until next time, take care and happy emailing!